Corporations want more than just a standalone imaging system
Find a system that can integrate with software currently in use at your company

Now that you have the idea of the "paperless office dream" of higher productivity and lower expenses, what are you going to do about it? First step, find a system that can integrate into the software currently in use at your company. When integrated with a production system (accounting, customer service, proof of delivery, etc) document management offers many benefits including reduced risk of error and lowered related costs, improved information sharing, and most importantly, electronic audit trails.

Document Management systems reduce paper consumption by receiving original documents electronically. For instance, an incoming fax or an email. Existing paper records can be scanned and converted to an electronic form early in their life cycle.

Once captured into a system, the electronic document can be linked to a specific transaction. Use the example of Accounts Payable. While in your accounting system, you can use a function key to view related paper invoices that are saved in an electronic format. One keystroke can invoke the imaging system and bring up the related images.

Corporate American spends billions of dollars a year on filing, retrievals and lost files.

"The average company spends $20 to file a document, $120 to find a misfiled document, and $220 to reproduce a lost document. Meanwhile, 7.5 percent of all documents get lost, 3 percent get misfiled, and the average professional spends 50% of their time looking for information." - Gartner Group

"Paper Management reduces office productivity. Of a total 8 hours wasted per week in paper document management activity, finding documents wastes 1 hour, difficulty sharing documents wastes 1 hour, distribution & storage wastes 1 hour, and archiving and retrieval wastes half an hour." - Gartner Group

If you are looking for a better document management solution or want to learn more about document scanning and imaging software and equipment, view our web site (www.scanmypaper.com) or call us at 816 221-0123.