A changing world brings new business challenges -
but new solutions, too!
A changing world brings new
business challenges - but new solutions, too!
In recent years, an increasing number of small and medium-sized
businesses have begun to implement computerized document and
information management solutions.
Yes, in the old days, the large companies generating massive
amounts of paper records were the ones mainly turning to
document management providers, but in the information age we ALL
generate massive amounts of information-and at a faster rate
than ever before! Quick, efficient data input and processing,
along with efficient archiving and search functions are
necessities for nearly any type of business nowadays.
The good news is that document management solutions have grown
increasingly sophisticated and there is one out there for the
problem your business is wrestling with today. It is definitely
worth taking a look at automation of previously tedious tasks
such as data entry, data processing, filing and archiving-not to
mention searching for obscure files. Implementing this type of
technology allows businesses to focus time and resources on
their core strengths, and to cut costs and move those savings
toward new initiatives.
With these benefits come others that you might not have even
considered. You already know that in a quickly-changing business
environment, strategic companies must have the capacity to
constantly gather the accurate information that guides their
direction. Digitized data means more information is
easily-accessible to decision makers at a moment's notice. That
data can also be combined, viewed and analyzed in a variety of
new ways that can provide valuable business insight.
Another benefit is closely linked to the issues of compliance
and security - think Sarbanes Oxley, HIPPA and other
industry-specific regulations. Digital document management
solutions provide the controls businesses need to manage these
complex new requirements, yet at the same time allow for the
flexibility and security needed to manage information access.
Consider the following trends in digital document and
information management. Can you imagine how any of these might
work to solve your unique information management problems?
Distributed Scanning
Distributed scanning allows paper to be converted to digital
information as early in the workflow as possible. Where a
company has a central office and many local or branch locations,
distributed scanning lets branch workers to get valuable data
into the central system quickly. By setting up a small scanning
and data retrieval system at the branch level, important
information doesn't wait for paperwork to be sent and batch
scanning to take place before it can become useful to the
organization.
Intelligent Document Recognition
This is the next generation in digital document management.
Using Optical Character Recognition, this intelligent system
extracts data and decides what to do with the document. A set of
programmed rules lets the system recognize a variety of
documents and automatically assign each to one or more multiple
levels of classification - file, folder, document, for instance.
IDR can even be set up to recognize if all necessary documents
are present in a file, triggering appropriate actions depending
on the status it finds. IDR has exciting possibilities and is
becoming widely available to even small and medium businesses.
If you are curious and would like to learn more about these or
other document management solutions, please contact us at
American Micro. We can help you sort out the quickly-changing
world of document management to find a solution that works for
your company's unique needs.
Need help with "fairly simple"-call me and I'll explain.
816-221-0123